Practical Information

Prepare to participation in the trade show optimal for. On this page find you all practical guidelines and useful info around Setup and takedown, delivery from materials, Hours of operation, parking, exhibition booth construction and facilities on the exhibition floor.

So can you you carefree focus on a strong presence, valuable conversations and maximum achieve a return from your participation.

Each exhibitor will receive an all-inclusive booth package that includes setup and takedown of the wall structure, furniture, carpet, lighting, a power connection, and a multi-outlet power strip.

Need a TV?

A television is useful for displaying moving images, but it also takes up space on your walls that you could otherwise use for your own visuals, branding, or message. Since all booth walls can be fully customized, we recommend considering whether a television actually adds value to your booth and message.

Would you like to have a television on your booth? If so, please request one using this online form by October 2, 2026.

On our stand builder’s upload platform, you can specify which wall you’d like our stand builder to mount the television on.

Failure to request or use a television does not entitle you to a refund or other compensation.

Additional furniture or components

You may bring your own additional items (brochure rack, counter, coat rack, roll-up display, etc.), provided that everything is removed no later than Thursday, November 26, before midnight. Any materials left on the booth after midnight on November 26 will be removed by the organizers.

It is not possible to order or rent additional items through the organization.

Your booth will feature personalized, full-color printed back panels. You’ll submit your design via Wandman’s upload platform, for which you’ll receive a temporary login.  

In the video below, we explain how you can easily add all your files.

Download the templates below based on the package or booth you’ve chosen.

Templates for all exhibitors with Plan A (^{4 m²})

Templates for all exhibitors with Plan B (^{9 m²}) or Plan C (^{18 m²})

Have you downloaded and designed your templates? Upload them now to the upload platform using the link below. Review the PDF documentation to ensure you upload your files correctly.

Structure

You may set up your own display elements in your booth only on Wednesday, November 25, from 2:00 p.m. through midnight. Please keep in mind that your booth may not be fully set up upon your arrival; Wandman will finish setting everything up during the afternoon.

On the day of the trade show (Thursday, November 26), Halls 2 and 4 will be open starting at 7:00 a.m. Transporting heavy objects across the hallway carpet is strictly prohibited on the day of the trade show. Only small and portable items may be brought in on Thursday morning.

Finishing

Cleanup will begin on Thursday, November 26, after the event ends at 5:00 p.m. (not before) and will be permitted until midnight.

Every visitor, as well as every staff member at your own booth, must register online in advance. This will be done via a unique registration link specifically for exhibitors. This link will be sent to you in a timely manner.

Visiting hours are 9:00 a.m. to 4:30 p.m.

Information regarding parking for exhibitors during setup and on the day of the trade show will be provided at a later date, following consultation with Easyfairs / Flanders Expo.

Parking During Setup

Exhibitors do not need a parking pass on the setup day.

Parking during the trade show and on the day of dismantling

This information will be provided at a later date.

Each exhibitor’s staff member can scan any visitor’s badge using their own smartphone to efficiently collect contact information. More details on how this works will be provided at a later date.

Both visitors and exhibitors can enjoy free food and drinks all day long. So there are no catering vouchers.